Description: The president runs leadership meetings and works with the vice president to communicate with Dr. Morton as to what is needed from leadership for events. The president and vice presidents are the contact point for questions about leadership. They ensure that every task for every event has somebody responsible for getting it done. They also manage rooming lists for trips and song intros for concerts. 

Experience: 

• Choir leadership experience required  

Responsibilities: 

• Scheduling + running meetings 

• Contact point for questions

• Assigns tasks

• Room lists for trips

• Emails (reminders for food at concerts, retreat info, etc)

• Song intros 

Treasurer tasks:

deposit form (7602)

Description: Essentially mini presidents. Run meetings when the president is not there. Work more closely with leadership people to delegate tasks and should be the first people to receive questions from the rest of leadership. Singing Valentines will be the major event that the vice presidents are fully responsible for in order to get a taste of presidency. They are also responsible for communicating with Tri-M volunteers at concerts and planning social events. 

Experience:

• Ideally juniors

• Choir leadership experience required

Responsibilities: 

• Acting president when president is absent

• Makes sure tasks are getting completed

• Singing Valentines

• Tri-M contact

• Retreat Games

• A-choir & B-choir socials

Description: Media Manager is responsible for managing the choir social media page and creating promotion materials. Managing the choir instagram includes the following: creating content for posts pertaining to choir concerts, singing valentines, and just funny (and a little appropriate) content in general. The Media Manager also hangs up and creates the flyers that we post around the school to promote concerts and creates the program for our concerts. This includes being in contact with Dr. Morton about the program order and ensuring that all names and songs are included in the program. 

• Experience

  • Either graphic design or video editing experience preferred

• Responsibilities: 

  • Instagram reels, posts, stories

  • Concert promotion flyers

  • school announcements, at HHS and also at CMS and SMS!

  • Concert programs 

• Get program ‘guts’ from Dr Morton.  Bug him to stay on schedule that gives you enough time to get it done well and without stress

• Use Canva or Google Docs to build a fancy program.  You must use a format that can be shared with others and edited by them if needed.

• Generate a final version in PDF format- email it to Dr Morton to print copies

• Optional- make a digital version of the program.  If you do this, you must finish the job by making and actually printing a QRcode flier with concert name and scannable code.  Make 4-5 copies, and tape them up in the entryway of the auditorium.

• INTROS: figure out which songs need intros, organize w/Dr Morton a time in class for students to write intros. 

  •  If possible, give students advance warning a day or two before, by announcing in class and/or sending email.

  • Review the submitted intros, EDIT them to smooth them out (Get help with this so more than just one person making these decisions and doing the editing.  Check with President, etc).

  • Assign a speaker to read from stage, communicate with speaker and give them ample time with the text so they can practice :) 

Description: The historian(s) are responsible for all video recordings of concerts, including camera set up, editing, and posting on YouTube. They also manage the choir website and keep it updated with our events and photos/videos. They are also in charge of photos, including: encouraging people to take photos at events/designating chaperones to take photos, sending out and managing photo albums for choir events, sorting photos, and making the end of year poster + slideshow. 

• Experience:

  • We will train you, tech experience helpful 

• Responsibilities:

  • Camera @ concerts

  • Posting videos of concert on YouTube

  • Managing website

  • Photo albums for events, photo sorting 

  • End of year poster + slideshow 

Some details:

Videos: practice recording rehearsals so you are competent for concerts

Concert Recordings: have full unedited recordings ready to show by next class period

Source Recordings: save the source recording to DRIVE > Shared Drives > 000HHSChoirMedia > year > concertFolder. Please save both the original footage, as well as individual songs prepared for youtube. 

Youtube: 

• Each song should be its own uploaded video

• Title format:  “song name”, group, date, other info(opt)  

  • ex: “Blue Moon” Homestead Combined Choir, 2024 Fall Concert

  • Even major works should be uploaded and titled by individual movements.  Medleys, however, should not.  For those, you can list individual songs in the description section, but use the title as it appears on the cover of the music for the youtube title.

  • Purpose- 

1) easy searchability by title, and include year performance in that search 

2) do not include the composer/arranger unless they are over 75 years dead- to avoid some copyright craziness that sometimes happens 

• Build playlist of all songs from any particular concert

• Ideal norm is to NOT include intros on videos, but DO include some clapping faded out ideally but fine if not.

Pictures:  Most dropped job is getting current year pictures posted in the room shortly after they were taken.  Maybe the digital frame will be a hit, and we can get 2 more for current pictures.  The 1 digital frame we currently have is for archival  pictures, more than 1 year old.

Do-not photo list instructions:

Get  the schools ‘do not video/photo’ list from Dr Morton

Parents sometimes pick this list because they don’t know exactly what it entails, and they want to error on the side of caution.

Please search the list for all choir students, and for anyone on the list please email parents:

Dear parents/guaradian of _______,

_______ is on the school’s ‘do not photo/video’ list.  Please know that any choir performance that is open to the public is considered ‘public’ and we may post choir performances on youtube.

We also like to take pictures at events to share with each other and display in the classroom.  These invariably involve digital images transferred and posted on line. 

Would it be OK if we include pictures containing _______ in our collection, or would you prefer that we filter through and not include any pictures containing them?  Pictures would come from events such as our retreat, trips, and performances.

 Thank you, Olivia Park, Choir Historian

Description:   Make sure students are look good in concert attire for performances.  Do everything it takes to ensure that happens.

Concert attire manager(s) are in charge of managing and distributing all attire including tuxes, dresses, shoes, choir shirts, holiday sweaters, and headbands/hats. Ideally, one person is in charge of dresses and another person is in charge of tuxes. They fit students with concert attire at the beginning of the year, keep track of attire in a spreadsheet, and manage orders for new concert attire. They are also responsible for checking attire before concerts, bringing choir shirts/bowties/holiday attire to events when needed, and collecting concert attire at the end of the year. 

Experience:

• None, we will train you 

• Responsibilities:

  • Round-up fittings, keeping track of attire w/ spreadsheet, ordering new attire 

    1. Black hangers and shoe boxes stay in the choir room.  Label empty shoe boxes with student name on TOP of the box, and the inventory number should be on the FRONT of the box.  When a box is returned and student is done with using the shoes (not returning the next year) be sure to put another piece of tape over their name to show that it is available.  (Ripping off the tape sometimes rips the box, so just put tape over the old name).

    2. Sizes run small to large Left to Right.  Try to keep them in order, and fix it at the end of the day.  You can totally use the stand along rack to hold a set of the same size if you have trouble finding the right length.    If you cannot find one with the right length, set her up in one that is a little too large and we will get it hemmed.  PUT THEIR NAME on a dress to be hemmed, use tape in the armpit with tape stuck to tape loop.  See Dr Morton on how to afix a lable with their name so it won't come off.  We will pin in the 2nd and 3rd week of school.  Take a video of how you pin so we can show the seamstress.  

    3. Use ribbon, fabric glue, and washable permanent fabric markers in the cabinet to fix/repair any dress label so they all face the same direction.  At the end of the year, if a tux is returning, put a label on it with student name so its easier to get it back to the same student the next year.  

  • Concert attire reminders for events

  • Holiday sweatshirt + headbands, choir shirts, etc

  • Concert attire checks before concerts (making sure bowties are on, correct shoes, etc.)

  • End of year concert attire collections

Description: Music Manager is in charge of the organization and distribution of sheet music for both choirs. This means you will be in communication with Dr. Morton frequently about when we are collecting or distributing sheet music. Finally, they are in charge of room maintenance and cleanliness, including putting up student get to know you sheets, cleaning the room, and reminding others to clean up after themselves. 

• Experience

  • None

• Responsibilities: 

  • Music numbers + organization

  • Room maintenance 

Description: Food Manager is responsible for all things involving food- all possible facets from start to finish.  

 You are responsible for ensuring that there is food at all concerts as well as any other events that have food.  You are responsible for getting the food, storing the food, setting up the food, storing or getting rid of excess food, cleaning up any mess after food,  coordinating students or parents to help you in any way with food.  If food could be put into the sentence, it is your responsibility.      This includes emailing students and parents when they must bring food to an event and setting up the food tables at concerts. You also track allergies within the choir for the Choir Retreat, know how students with eating restrictions get special food at the retreat and communicating that with them, EVERYTHING that has ANYTHING to do with food- it is your responsiblity and your failing if it is overlooked.   You may also coordinate with Dr. Morton for the Spring Trip/any other meals. 

• Experience

  • None

• Responsibilities:

  • ALL things that have ANYTHING to do with food.

  • Concert food

  • Student allergies

  • Spring Trip meals

  • Food for concerts and any events

Description: Crew leads are in charge of overseeing the set up for events (Ghirardelli, brunch performances, retreat, etc.). They need to know how to set up risers, mics, and speakers. They will be responsible for creating, training, and managing a group of people that will help them with set up and take down. They will also manage the packing of all crew related supplies before trips and be in contact with Dr. Morton. 

• Experience:

  • Tech/speakers/wires (we will train you), experience working with crew preferred 

  • Ability to carry relatively heavy equipment (risers/speakers/etc)

• Responsibilities: 

  • Concert setup i.e. mics, pianos, speakers, risers (need to arrive early & stay late at most events) 

  • Coordinating and training setup helpers for events

Description: The B Choir Rep is the main contact point for Choir Leadership and B Choir. They will read announcements to B-choir and work with Leadership to plan events for A-choir and B-choir. (Chosen after Retreat) 

• Experience:

  • No experience, must be in B-choir

• Responsibilities:

  • Communicating with B-choir (announcements)

  • Work with managers to plan social events

Whenever working with google forms, avoid editing on the 'form responses'.  work from sheets to the right labeled by date.  Then you can sort and manipulate as much as needed and it won't mess up the connection with the original form.   

If needed, duplicate original responses and label sheet with the date, if trying to add just a the most recent columns, just copy and paste in as long as columns are still same.